Timeline QR codes are designed for tracking events, history, and changes over time. Perfect for maintenance logs, service records, and chain of custody documentation.
Core Fields
| Field |
Description |
Required |
| Title |
Name of the item/asset being tracked (max 100 characters) |
Yes |
| Identifier |
Reference number with smart patterns: {counter}, {YYYY}, {random}, etc. |
No |
| Description |
Detailed description of the item (max 500 characters) |
No |
Timeline Entries - Add Events Anytime, Anywhere
Dynamic Event Recording: Users can add new timeline entries at ANY time and from ANY place simply by scanning the QR code. No login required for authorized scanners - just scan, fill, and submit!
Add unlimited history entries to track events over the item's lifecycle:
- Entry Title: Brief description of the event
- Entry Description: Detailed notes about what happened
- Date & Time: When the event occurred (auto-filled with current time)
- Location: Where the event took place (auto-detect GPS or manual entry)
- Photos: Visual documentation (capture directly from camera or upload)
- Files: Attach supporting documents (PDF, images, etc.)
- Tagged Users: Link GoValid users to entries (privacy-respecting)
Scan & Add Workflow
- Scan QR code with any smartphone
- Click "Add New Entry" button
- Fill in event details
- Capture photo or attach files
- Submit - entry is saved instantly
Works Everywhere
- Field technicians on-site
- Warehouse workers during handling
- Delivery personnel at each stop
- Inspectors during audits
- Anyone authorized to add events
GPS Location Tracking: Each timeline entry can capture precise GPS coordinates. On mobile devices, the current location can be auto-detected. The map view shows all entry locations with interactive markers.
User Tagging Feature
Tag other GoValid users in timeline entries with privacy-respecting search:
Internal Users (Same Institution)
- Search by name, email, or user ID
- Full name and photo visible
- Instant search results
External Users
- Respects user's privacy settings
- 4-digit verification code required
- Name may be masked (Jo** Sm***)
- 5 failed attempts = 24h lockout
Smart Identifier Patterns
Use dynamic patterns in your identifier field:
| Pattern |
Description |
Example Output |
{counter} |
Auto-incrementing number |
1, 2, 3... |
{counter:5} |
Padded counter (5 digits) |
00001, 00002... |
{YYYY} |
Current year |
2025 |
{MM} |
Current month |
01-12 |
{DD} |
Current day |
01-31 |
{random} |
Random alphanumeric string |
A7X9B2 |
{random:8} |
Random string (8 characters) |
K9M2P4X8 |
Example: INV-{YYYY}-{counter:4} produces INV-2025-0001, INV-2025-0002, etc.
Mobile-Optimized Entry Form
When scanning a Timeline QR code, users can add new entries directly from their mobile device:
- Quick photo capture with device camera
- Auto-detect current GPS location
- Date/time pre-filled with current timestamp
- Attach files from device storage
- Tag other users with privacy controls
Use Cases: Equipment maintenance logs, vehicle service history, product chain of custody, construction project progress, healthcare patient records, asset tracking, event documentation.